Monthly and Yearly Statement shall have to be prepared and Submitted to concern offices:

1. Each Office shall prepare and forward the following statement after the seven days end of the month to concerned DTCO, Ministry and Department

• Statement of expenditure refer▬►Ma Le Pa Form No.13
• Details of advances due to be settled refer▬►Ma Le Pa Form N0.14
• Details of Revenue refer▬►Ma Le Pa Form N0.xx
• Details of Retention Amount refer▬►Bank Statement of Revenue

Note: in the case of Multi Source Budget, the report needs to be sent with Multi Sourcewise Expenditure Statement refer▬►Ma le pa form no.213

2. The project Offices whose source of funding contains foreign aid shall, in forwarding the statements, fill following statements also:

• the statement of commodity aid,
• direct payment report
• reimbursable amounts and the details of donor organization, type of resource and amount number, as well.

Yearly Financial Statement

Each Office shall prepare the yearly financial statement refer▬►Ma Le Pa Format No 17 , along with the details mentioned in Sub-rule (2), and forward in having enclosed the details of advance due to be settled in the end of fiscal year and statement of sum yet to be paid, to the concerned Funds and Accounts Comptroller Office and the pertinent superior office within thirty-five days of the expiration of a Fiscal Year refer▬►Financial Statement Ma Le Pa No 17

Note : in the case of Multi Source Budget, the report needs to be sent with Multi source wise Financial Statement refer▬►Ma Le Pa form No.208