PPR -2007, Chapter 6 clause 75

75. Manner of Opening Proposal:

(1) While opening proposals pursuant to Section 32 of the Act, the Public Entity shall open in the presence of a proponent or their representatives.
Provided that there shall be no constraint for opening a proposal even if the proponent or his/ her representative is not present.

(2) Prior to opening a proposals pursuant to Sub-rule (1), the Public Entity shall have to separate the envelops of a proposals received after the deadline of submission and the envelops of a proposals duly registered and return the unopened proposal received after the deadline to the concerned proponents. The Public Entity shall mention in the report of procurement proceedings the date and time of such returning event.

(3) After returning proposals pursuant to Sub-rule (2), the Public Entity shall open, respectively the outer envelop of the proposals duly registered and the envelops of technical proposals lying inside such envelop and read out the following matters and then prepare a Muchulka (minute) thereof:-

• Name and address of the proponent,
• Whether the proposal is signed by the proponent or not,
• Where the documents relating to proposal is corrected or effaced whether the proponent or his/her representative has signed such correction and efface or not,
• Other matters considered appropriate by the Public Entity,

(4) The Public Entity shall have to get the Muchulka (minute) under Sub-rule (3) signed by the proponents or their agents present.

(5) The Public Entity shall send as soon as possible the technical proposals opened pursuant to Sub-rule (4) to the evaluation committee.

PPA -2007, Chapter 4, clause 32

32. Opening of Proposals:

(1) After the expiry of the deadline for the submission of proposal, the outer envelope of the proposal received from the proponent shall be opened and the sealed envelope of technical and financial proposal shall be separated.

(2) Out of the envelope separated pursuant to Sub-section (1), the technical proposals shall be opened first, and the envelope of financial proposal shall be kept safely apart unopened.

(3) The envelope of financial proposal separated pursuant to Sub-section (2) shall be opened only after making evaluation of the technical proposal pursuant to Section 33.

(4) Other provision relating to the opening of technical proposals shall be
as prescribed.

PWD Part II, Procedural Directives, Volume A 15.3, Step 6

Step 6. Receipt of Proposals

The formal process of receipt of proposals aims to safeguard the integrity of the process. The following guidelines shall be followed while receiving proposals for consulting services:

• The project manager shall send RFPs to all the shortlisted consultants and, where applicable, ask each to consultant his intention to submit a proposal.
• The client shall provide sufficient time (normally 1 to 3 months) for consultants to prepare their proposals. The client may later extend the deadline for submission of proposals if found necessary.
• The client shall provide written clarifications on queries from the invited consultants with copies to all who submitted their intention to submit their proposals.
• Both Technical and Financial Proposals shall be submitted at the same time.
• No amendments to the Technical and Financial Proposals shall be accepted after the submission deadline
• Technical and Financial Proposals shall be separately sealed.
• The Technical Proposal shall be opened immediately after the closing time of submission of proposals in the presence of the evaluation committee or a committee consisting of representatives of the technical, finance and legal sections of the department.
• The Financial Proposals may remain sealed and shall be deposited with a reputed public auditor or independent authority until they are opened publicly.
• Any proposal submitted after the closing time for submission of proposals shall be returned unopened.