PPA - 2007, Chapter 4, clause 35

35. Evaluation of Financial Proposal:

The financial proposal opened pursuant to Section 34 shall be evaluated as provided hereunder:-

(a) Where quality and cost method is applied to select the proposal, the technical and financial proposals shall be evaluated in a combined form and the proposal of the proponent who obtains the highest marks in such evaluation shall have to be selected as prescribed.

(b) Where quality method is applied to select proposal, only the proposal of the proponent obtaining the highest marks in the technical proposal shall have to be selected.

(c) Where fixed budget method is applied to select proposal, a proposal having cost above such budget ceiling shall be rejected and the proposal of the proponent who obtains the highest technical marks after falling within such budget ceiling shall have to be selected.

(d) Where least cost method is applied to select proposal, the proposal of a proponent having the lowest cost out of the proponents having obtained minimum marks prescribed for being successful in the technical proposal shall have to be selected.

PPR - 2007, Chapter 6 clause 81

81. Selection of Proponent:

(1) If the quality and cost based method is applied to select a proposal, the evaluation committee shall have to select the successful proponent by evaluating the technical and financial proposal as provided hereunder:-

• The obtained marks of the technical proposal shall be the quotient found out by dividing by one hundred, the product obtained from multiplying the score of the technical proposal by the weightage marks assigned for the technical proposal.
• The obtained marks of the financial proposal shall be the quotient marks to be found out by dividing by the quoted price of the proponent to be evaluated the product obtained from multiplying the lowest quoted price out of the proposal successful from the evaluation of technical proposal by the weightage marks assigned for the financial proposal.
• The bidder who obtains the highest marks in making joint evaluation after adding the net score of the technical and financial proposals shall be considered successful and s/he shall be selected.

Example:

(1) Total weightage marks assigned for technical proposal =80

Marks obtained in the technical proposal by proponent a., b. and c having obtained the determined pass marks:-
a = 90
b = 85
c = 80
Method of computing the marks to be obtained by the technical proposal on the basis of above marks:-
a = 90 x 80 = 72
100
b = 85 x 80 = 68
100
c = 80 x 80= 64
100

(b) The weightage of marks assigned for financial proposal = 20.

The amount quoted in the financial proposal by the bidders a, b and c who are passed in the technical proposal:-

a = 4, 50 000.00
b = 4, 30 000.00
c = 4, 20 000.00
Therefore, the lowest quoted amount = 4, 20 000.00
The method of computing the marks to be obtained by the financial proposal on the basis of the above marks:-
a = 4, 20 000 x 20 = 18.66
4, 50 000
b = 4, 20, 000 x 20 = 19.53
4, 30 000
c = 4, 20 000 x 20 = 20.00
4, 20 000

(c) Description of the total marks to be obtained from the joint evaluation of technical and financial proposals:-

(2) If the quality based method is applied to select a proposal, the evaluation committee shall have to select only the proponent who has obtained the highest marks in the technical proposal pursuant to clause (b) of Sub-section (1) of Section 35 of the Act.

(3) If the fixed budget method is applied to select a proposal, the evaluation committee shall cancel the proposal having cost exceeding the ceiling of such budget pursuant to clause (c) of Sub-section (1) of Section 35 of the Act and select the proposal of the proponent who has scored the highest marks in the technical proposal after falling under such ceiling.

(4) If the least cost method is applied to select a proposal, the evaluation committee shall select a proposal having the lowest cost out of the proponents who have scored minimum marks prescribed for being successful in the technical proposal pursuant to clause (d) of Sub-section (1) of Section 35 of the Act.

(5) If a negotiations is to be held with the proponent selected pursuant to this Rule, a Pubic Entity may give notice setting out date, time and place to such proponent to come to hold negotiations.

PWD Part II, Procedural Directives, Volume A 15.3, Step 9

Step 9. Final Evaluation of Technical and Financial Proposals
The process of final evaluation in case of QCBS, consists of combining the financial and technical proposals to determine ranking of the consultants. The following method is used for calculating the financial score and combining the financial score and technical score to determine the total score:

Table 15.5 Calculation of Combined Score

S_f = (100 x F_m)/F_p
Where S_f = financial score
F_m = lowest price
F_p= price of the proposal under consideration

If the technical weight is T and financial weight is F, then the combined score will be:
S_c=T x S_t + F x S_f
Where S_c = combined score
S_t = technical score
For HMG/N funded projects FAR 2056 October 2001 Amendment defines T = 0.6 and F = 0.4
For donor funded projects the Loan Agreement will define T and F. Commonly T = 0.8-0.9
and F = 0.1-0.2
The consultant securing the maximum combined score S_c shall be ranked as the winning
consultant.