Step 7: Budget Deliberation and Approval from the Parliament

Step 8: Annual Program for different Activities

ANNUAL ROAD MAINTENANCE PLAN (ARMP)

2.PRE-FEASIBILITY STUDY, FEASIBILITY STUDY

3.PROCUREMENT OF CONSULTING SERVICES

4.DETAIL DESIGN, COST ESTIMATE AND APPROVAL

5.ENVIRONMENTAL REQUIREMENTS FOR BRIDGE PROJECT

6.SOCIAL SAFEGUARD PROCEDURES OF ROAD AND BRIDGE

7.PROCUREMENT OF CIVIL WORKS FOR BRIDGE CONSTRUCTION & MAINTENANCE

8.CONTRACT ADMINISTRATION, CONFLICT MANAGEMENT, CLAIMS AND DISPUTE HANDLING

9.HAND-OVER OF COMPLETED BRIDGES AND DOCUMENTATION

10.BRIDGE INSPECTION, OPERATION AND MAINTENANCE, AND REHABILITATION

11.MISCELLANEOUS CHAPTER

APPENDIX

Step 7: Budget Deliberation and Approval from the Parliament

GoN through MoF shall submit the annual development program and budget,popularly known as Red Book,to the Parliament for deliberation and parliamentaryapproval. Once parliament grants approval for the annual development program and budget (Red Book), the MoPPWTM shall receive Authority of Expenditure (AoE) from the MoFon a trimester basis,

Refer ▬► PWD Part II,Procedural Dirdctives, Chapter 5 Project Appraisal and Budget Approval Table 5.1, 5.2 Page 5-5,5-6, Figure 5.1, 5.2,5.3 Page 5-6,5-7

Table 5.1 Sequential Steps and Schedule for Budget Preparation, Approval and Release

Step	Description	Responsible Agency	Completed By
1	District Level Development Budget Formulation Guidelines and Budget Ceiling
1.1	Requests necessary information from concerned line ministries to determine the initial district level budget ceiling for coming Fiscal Year	National Planning Commission	3rd week Ashwin (Oct. 1-7)
1.2	Submit district level initial proposals and budgets to NPC	Line Ministries	2nd week Kartik (Oct. 24-30)
1.3	In consultation with concerned line ministries, delivers the budget ceiling and macro-guidelines to all District Development Committees (DDCs)	National Planning Commission	4th week Kartik (Nov. 7-13)
1.4	Within the purview of ceiling/guidelines received in 1.3 above, circulate to DDCs the following details: a) Project allocation b) Sectoral micro-guidelines	Line Ministries	1st week Marga (Nov. 16-22)
2	Preparation of Size (Ceiling) of Total Budget
2.1	Submit their total development budget proposals (including district level and central level projects) to NPC enabling NPC to determine the size of the national development budget	Line Ministries	2nd week Marga (Nov. 23-30)
2.2	Prepares national development budget ceiling (sector wise and ministry wise) and submits the same to Budget Resource Committee	National Planning Commission	1st week Poush (Dec. 16-22)
2.3	Prepares regular budget ceiling and submits the same to Budget Resource Committee	Ministry of Finance	1st week Poush (Dec. 16-22)
2.4	Determines the total size of the budget and approves the budget ceiling	Budget Resource Committee	2nd week Poush (Dec. 23-29)
3	Distribution of Budget Formulation Guidelines and Budget Ceiling
3.1	Sends regular budget ceiling and directives to line ministries	Ministry of Finance	2nd week Poush (Dec. 23-29)
3.2	Sends development budget ceiling (sectoral and ministerial) and guidelines to line ministries	National Planning Commission	2nd week Poush (Dec. 23-29)
3.3	Send budget ceiling and guidelines to departments/district offices/projects within the purview of 3.1 and 3.2 above.	Line Ministries	3rd week Poush (Dec. 31-Jan. 6)
4	Preparation of Development Budget and Regular Budget
4.1	Regular Budget 4.1.1 Prepare and send (to concerned departments) regular forms so that annual target can be achieved	Concerned District Level Offices	2nd week Magh (Jan. 21 – 27)
	4.1.2 Prepare and submit (to concerned ministries) the unified regular budget (synchronizing district proposals for regular budget)	Concerned Departments	1st week Falgun (Feb. 12 - 18)
	4.1.3 Prepare and submit regular proposals (in such a way that annual target is fulfilled) to concerned ministry	Concerned Departments	1st week Falgun (Feb. 12 - 18)
	4.1.4 Prepare their own regular proposals and submit to MOF	Line Ministries	2nd week Falgun (Feb. 19 - 25)
	4.1.5 Send integrated district offices regular budget and departmental regular budget to MOF	Line Ministries	2nd week Falgun (Feb. 19 - 25)
4.1	Development Budget Within the ceiling of development budget provided in 3.2 preparation as follows: 4.2.1 Prepare their annual development programmes (plans) and budgets of central level projects and submits them to the MOF and NPC	Line Ministries	Last week Falgun (Mar. 5 - 11)
	4.2.2 Submit approved district programmes to the concerned ministries	District Development Committees	1st week Chaitra (Mar. 14 - 20)
	4.2.3 Propose and submit development budgets for district level projects to MOF and NPC Commission.	Line Ministries	Last week Chaitra (Apr. 4 - 10)
5	Budget Discussion on Regular and Development Programs
5.1	Regular budget discussion (for those ministries who have no development proposals)	Ministry of Finance	1st week Chaitra (Mar. 14 - 20)
5.2	Regular budget discussion starts at the same time when the development budget discussion commences	Ministry of Finance	2nd week Chaitra (Mar. 21 - 27)
5.3	Central level budget discussion	National Planning Commission, Ministry of Finance and Line Ministries	2nd week Chaitra (Mar. 21 - 27)
5.4	District level budget discussion	National Planning Commission, Ministry of Finance and Line Ministries	1st week Baishakh (Apr. 14 - 20)
5.5	Prepares initial draft of the budget	Ministry of Finance	2nd week Baishakh (Apr. 21 - 27)
5.6	Prepares final draft of the budget	Ministry of Finance	Last week Baishakh (May 5 - 11)
6	Budget Deliberation and Approval from the Parliament
6.1	Budget deliberation	Finance Minister	1st week Jestha (May 15 - 21)
6.2	Parliamentary acceptance and approval	Parliament	3rd week Asad (Jun. 29 - Jul. 5)
7	Issuance of Authority of Expenditure (AoE) and Activity Approval
7.1	Activity approval with trimester allocation	Line Ministries	4th week Asad (Jul 6 - 12)
7.2*	Delivery of AoE to line ministries	Finance Secretary	4th week Asad (Jul 6 - 12)
7.3*	Delivery of AoE to spending units	Secretary of Concerned Office	1st week Shrawan (Jul. 17 - 23)

* Budget release process and budget authorisation process are shown in the attached flow charts.

Table 5.2 Major Steps in Project Preparation and Approval

Step	Activities	Responsibility	Completed By
Project Preparation	Identification (Chapter 1) Feasibility studies (Chapter 2) Social assessment (Chapter 3) Environmental assessment (Chapter 4) Initial implementation plan (Chapter 6)	Project Manager, Department	Before Ashwin (October)
Appraisal and Approval	Review project against sector and area development objectives	Department, Ministry	Before Ashwin (October)
Prioritisation	Establish priority compared to other projects and budget demands and include in ‘project pipeline’	Department, Ministry	Before Ashwin (October)
Budgeting	Develop budget requirement and possible staging of +1 year	Department, Ministry	2nd week Marga (Nov. 23-30)
Programming	Include in next fiscal year programme after Departmental budget ceiling is provided by MOF	Department, Ministry	Last week Chaitra (April 4-10)
Project Implementation Plan	Detailed project implementation plan (Chapter 6) Approval by Department	Project Manager, Department	1st week Shrawan (July 17-23)
Commence Implementation	Engineering design (Chapter 7) Pre-construction activities (Chapter 8)	Project Manager	After 1st week Shrawan (July)

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