Step 6: Stakeholder Participation

Consultation shall be carried out with the project stakeholders including users of the project works, local bodies, central government agency and other those involved on projects that will affect or be affected by the proposed project

Refer ▬►PWD Part II Procedural Directives, Volume A General Procedures, Chapter2, Feasibility Studies, Pages 2-5 .

2.2 Steps in a Feasibility Study

Table 2.1 Steps in a Feasibility Study

Step	Activity	Responsibility	Time *
1	Preparation of Terms of reference for a Feasibility Study	Preparation: Project Manager Approval: Departmental Head	0.5 month
2	Appointment of Feasibility Consultant	Processing: Project Manager Approval: (Refer PWD I-9)	Up to 6 months
3	Development of Project Objectives and Scope	Consultant or Project Staff	0.5 month
4	Data Collection	Consultant or Project Staff	0.5 month
5	Development of Project Works	Consultant or Project Staff	0.5 month
6	Stakeholder Participation	Consultant or Project Staff	2-3 months
7	Preliminary Engineering	Consultant or Project Staff	2-3 months
8	Preliminary Cost Estimate	Preparation: Consultant or Project Staff Approval: (Refer PWD I-9)	1.0 month
9	Economic and Financial Analyses	Consultant or Project Staff	0.5 month
10	Identification of Institutional and Training Requirements	Consultant or Project Staff	0.5 month
11	Proposed Implementation Modalities	Preparation: Consultant or Project Staff in consultation with Project Manager	0.25 month
12	Proposed Funding Modalities		0.25 month
13	Assessment of Project Risks	Executing agency or donor	0.5 month
14	Initial Implementation Plan and Schedule	Executing agency	0.5 month
15	Feasibility Report	Preparation: Consultant or Project Staff in consultation with Project Manager	-
	Total Elapsed Time	All	Up to 12 months

* Time required for a major central level project. Time required for smaller projects should be no more than 1-2 months.

Step 1. Preparation of Terms of Reference for a Feasibility Study

While preparing the TOR for a feasibility study the following guidelines apply:

The objective of the feasibility study shall be to investigate the technical and economic feasibility of the project so that a decision can be made regarding the scope and appropriateness of the project before proceeding with detailed engineering design.
The scope of work for the study shall include the requirement to investigate feasible alternatives taking into account topography, geology, hydrology, environment, geotechnical and socio-economic factors. Alternatives should also be compared for various combinations of level-of-service standards. It is useful to mention in the TOR alternatives identified in the project identification stage.
Order-of-magnitude estimates (±25%) of direct costs (land, construction and maintenance) are sufficient. These can be determined from reconnaissance field surveys and prevailing district rates. Cost analysis shall include standards, initial costs and life cycle costs.
The depth of technical investigations, surveys and analyses shall be prescribed in the TOR. Mountain-specific aspects shall be duly considered for projects in mountainous regions.
The benefits envisaged from the project that need to be evaluated in the economic analysis shall be clearly prescribed in the TOR.
The feasibility study shall investigate other benefits and indirect costs and incorporate these in the economic analysis.
The feasibility study shall include social and environmental assessments unless these are being conducted as separate studies. The findings and recommendations of the social and environmental studies shall be incorporated into the feasibility study cost estimates and economic analysis.

The guidelines in the following sections shall also be considered while preparing TOR for the feasibility study and during supervision of the feasibility study.

Step 2. Appointment of Feasibility Study Consultant

Refer to Part II, Chapter 15 Appointment of Consultants.

Step 3. Development of Project Objectives and Scope

The development of the project objectives should be based on the sector policies of HMG/N and pertinent donor requirements. Usually a single principal objective shall be stated with a number of specific sub-objectives. A logical framework approach may be a useful tool to develop the goals and objectives for the project. While developing the objectives of the project, it is useful to refer to ex-post evaluation reports of similar projects in order to benefit from the lessons learned and recommendations coming out of earlier projects.
The recent policy statement of the NPC states that “all proposals for all new development projects funded by foreign donor agencies and all central level development projects funded by HMG/N shall include a logical framework from the beginning of fiscal year 2000/2001”. An example of the proposed logical framework is presented below:

Table 2.2 Logical Framework for Development Projects

Project Title:
	Narrative Summary	Objectively Verifiable Indicators (OVI)	Means of Verification (MOV)	Key Assumptions
Goal
Purpose
Outputs
Activities
Inputs

The key elements of the logical framework approach are briefly discussed below:

Goal: The ultimate goal or rationale of the project to which the specific project will contribute. The goal may be sectoral or area specific.

Purpose: The immediate objectives of the project. It is recommended that each project component should have only one primary objective.

Outputs: The specific result to be produced by each project component i.e. the project “deliverables”.

Activities: The activities that have to be undertaken by the project in order to produce the outputs.

Inputs The resources needed to implement activities. The inputs of a project are people, budget, materials and information.

Objectively Verifiable Indicators (OVI)
A set of criteria presented in terms of quantity, quality, time and cost which will indicate in concrete terms that the expected results are achieved. The indicators should be presented in measurable terms stating baseline and target values as well as the time frame for their achievement.

Means of Verification (MOV)
The monitoring mechanism in a project such as specific reports and site visits by the Project Manager, donor or other monitoring agencies.

Key Assumptions
External conditions that could affect the progress or success of the project and which are outside of the control of the project. If these conditions change, they may adversely affect the delivery of project objectives. They should be considered as the risk associated with the project and should be evaluated separately.

Step 4. Data Collection
Feasibility studies invariably require a wide variety of information in the form of mapping, field surveys, design standards and unit costs for the preliminary engineering design as well as socio-economic data for estimating benefits and impacts. The data collection at the feasibility stage should be consistent with the size and complexity of the of the project. The following guidelines apply:

Maximum use should be made of secondary data from existing government and other sources and expert estimations. HMG/N should provide all the related data available.
The consultant should collect related data from other agencies and all pertinent technical standards and guidelines for the type of works under study.
The area affected by the project should be estimated, and agreed with stakeholders as part of the data collection phase.
Available data shall be compiled and the data gaps identified.
The consultant shall recommend a methodology how to collect the additional data needed for the feasibility study. Primary data collection requiring field surveys at the project site should be done by sampling only.
Formats/questionnaires/checklists for primary data collection shall be prepared.
Primary data shall be surveyed in the field using the formats developed.
The field survey shall be sector-specific as described in Part II, Chapters 18 to 26.
Data collected shall be assembled in a database and maps suitable for feasibility-level analysis and costing.
Design criteria shall be based on the functional, structural and environmental requirements in consultation with stakeholders.
Evaluation criteria shall be developed and used to rank feasible alternatives.

Table 2.3 Typical Data Requirements

Main Data Groups	Typical Data Requirements
Project affected area characteristics	Base map – showing settlements, roads, buildings, irrigation, utilities, administrative boundaries Demographic data – population characteristics Economic data – agriculture, industries, employment Environmental map – natural resources, cultural heritage
Demand and capacity characteristics	Historic demand related to the proposed project Forecast of demand Level of service policy and criteria
Economic indicators in project affected area	Population forecast Economic activity measures and forecasts
Engineering data at the project site	Topographical map Land survey as needed Geology and hydrology Soil conditions Sources of construction materials
Preliminary engineering design and cost estimates	Design criteria and standards Unit prices of materials and labour Construction norms
Economic and financial analysis	Taxes, duties, shadow prices of project inputs and economic production in project area Discount rate Income levels

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