PPA 2007, Chapter 2, Section 6

6. Procurement Plan to be Prepared: A Public Entity shall, in making procurement valued at an amount in excess of the prescribed limit, have to prepare a master procurement plan and annual procurement plan, as prescribed.

PPR-2007 - Chapter 2: Rule 7 and 8

7. Master Procurement Plan to be Prepared:

(1) A Public Entity shall have to prepare a master procurement plan in procuring for a planning or project to be operated for a period of more than one year or in making a procurement of an amount exceeding one hundred million Rupees annually.

(2) The master procurement plan under Sub-rule (1), in addition to other matters shall contain, inter alia, the following matters:-

• Type, quantity and tentative estimated cost of procurement,
• Procurement method,
• If procurement is to be made by the use of slice or package for maximizing competition, provision relating thereto,
• Tentative numbers of contracts to be concluded in order to complete the entire procurement proceedings and major activities relating to such procurement proceedings,
• If pre-qualification proceedings requires to be carried out for procurement, matters relating thereto,
• Tentative time-table of procurement proceedings,
• The matters prescribed by the Public Procurement Monitoring Office from time to time as required to be included in the master procurement plan.

(3) The master procurement plan prepared under this Rule shall have to be approved by the secretary of the Public Entity.

(4) The concerned Public Entity shall have to update in each fiscal year the master procurement plan approved pursuant to Sub-rule (3).

8. Annual Procurement Plan to be Prepared:

(1) In the cases where a Public Entity requires to make procurement of an amount exceeding one million Rupees annually, it shall have to prepare, while preparing estimated annual program and budget of the next fiscal year, an annual procurement plan for the procurement to be made in the next fiscal year. Such procurement plan shall also be based upon the master procurement plan prepared under Rule 7, where such plan is prepared, if any,

(2) The Public Entity shall have to state the following matters in the annual procurement plan under Sub-rule (1):-

• Description relating to the types of procurement,
• Possible package of procurement,
• Time table of procurement proceedings,
• Procurement method,
• Types of contracts to be concluded for procurement, and
• The matters prescribed by the Public Procurement Monitoring Office from time to time as required to be included in the annual procurement plan.

(3) The timetable under clause (c) of Sub-rule (2) shall contain the time frame for carrying out the following works:-

• Preparing specifications if goods are to be procured,
• Preparing cost estimate of procurement,
• Preparing sealed quotation form, documents relating to pre-qualification proposal or inviting a bid or proposal for consultancy service,
• Publishing notice for invitation to sealed quotations, pre-qualification proposals, bid or request for the proposals of consultancy services,
• Evaluating sealed quotations, pre-qualification proposals, bids or proposals for consultancy service,
• Accepting sealed quotation, pre-qualification proposal, bid or request for proposal for consultancy service,
• Concluding contract,
• Commencing the work, and
• Completing the work.

(4) The chief of the Public Entity shall have to send a copy of the annual procurement plan prepared under these Regulations along with the estimated annual program and budget of the next fiscal year to the superior office and Ministry of Finance.

(5) After receiving the approved program and budget for the current fiscal year, the chief of the Public Entity shall have to revise accordingly the annual procurement plan prepared pursuant to this Rule and approve it and then send one copy of such plan each to its superior office, Treasury and Accounts Comptroller’s Office and Public Procurement Monitoring Office.

(6) The superior office shall have to monitor whether procurement proceedings are completed on time or not.

MPP and APP

Refer MPP and APP section in Appendix