8. Annual Procurement Plan to be Prepared:

(1) In the cases where a Public Entity requires to make procurement of an amount exceeding one million Rupees annually, it shall have to prepare, while preparing estimated annual program and budget of the next fiscal year, an annual procurement plan for the procurement to be made in the next fiscal year. Such procurement plan shall also be based upon the master procurement plan prepared under Rule 7, where such plan is prepared, if any,

(2) The Public Entity shall have to state the following matters in the annual procurement plan under Sub-rule (1):-
(a) Description relating to the types of procurement,
(b) Possible package of procurement,
(c) Time table of procurement proceedings,
(d) Procurement method,
(e) Types of contracts to be concluded for procurement, and
(f) The matters prescribed by the Public Procurement Monitoring Office from time to time as required to be included in the annual procurement plan.

(3) The timetable under clause (c) of Sub-rule (2) shall contain the time frame for carrying out the following works:-
(a) Preparing specifications if goods are to be procured,
(b) Preparing cost estimate of procurement,
(c) Preparing sealed quotation form, documents relating to pre-qualification proposal or inviting a bid or proposal for consultancy service,
(d) Publishing notice for invitation to sealed quotations, pre-qualification proposals, bid or request for the proposals of consultancy services,

(e) Evaluating sealed quotations, pre-qualification proposals, bids or proposals for consultancy service,
(f) Accepting sealed quotation, pre-qualification proposal, bid or request for proposal for consultancy service,
(g) Concluding contract,
(h) Commencing the work, and
(i) Completing the work.

(4) The chief of the Public Entity shall have to send a copy of the annual procurement plan prepared under these Regulations along with the estimated annual program and budget of the next fiscal year to the superior office and Ministry of Finance.

(5) After receiving the approved program and budget for the current fiscal year, the chief of the Public Entity shall have to revise accordingly the annual procurement plan prepared pursuant to this Rule and approve it and then send one copy of such plan each to its superior office, Treasury and Accounts Comptroller’s Office and Public Procurement Monitoring Office.

(6) The superior office shall have to monitor whether procurement proceedings are completed on time or not.