PWD Vol-2, Chapter-9, Step 3, sub-step 1,

1. Notice of Invitation for Bids

The notice of invitation for bids shall provide information that enables potential bidders to decide whether to participate. Therefore, the notice of invi tation shall include bid reference and title, information on the project and source of funding, the class of contractor invited, the fee amount and the amount of bid security, date and place of bids submission and opening, etc. The notice of invitation for bids shall be as short as possible.

PPA 2007, Chapter 3, Section 14, and 15

14. Invitation to Bids:

(1) A notice for invitation to bids or prequalification proposals shall have to be published in a daily newspaper of national circulation and, in the case of an international bid; it may also be published in any international communication media.

(2) The notice as referred to in Sub-section (1) shall be placed in the website of the concerned entity or that of the Public Procurement Monitoring Office, in the case of a central level Public Entity, and in the case of a district level Public Entity, such notice may be placed in the website of that body or that of the Public Procurement Monitoring Office.

(3) A notice on invitation to bid or prequalification proposal shall contain the following matters:-
(a) The name and address of the Public Entity inviting bid,
(b) The nature of and time limit for procurement work and the place of delivery of the goods to be supplied, the services to be delivered and the construction work to be performed,
(c) If bid security is required, the amount and validity period thereof,

(d) Where bid security is required, the amount and validity period of the bid,
(e) The place, manner of obtaining the bidding documents or prequalification documents, and the fees charged therefor,
(f) The place, manner, the deadline for the submission or forwarding of the bidding documents or prequalification documents,
(g) The place, date and time for the opening of bids, and matter that the bidders or their authorized agents shall be invited to attend the opening of bid, and
(h) Other matters as prescribed.

(4) In publishing a notice under Sub-section (1), for invitation of national level bidding or prequalification proposals, a period of at least thirty days shall be given and at least forty five days shall be given in the case of a notice on invitation that of international level bidding or prequalification proposals.

(5) While stating the place from which the bidding documents or prequalification documents can be obtained pursuant to clause (e) of Subsection (3), provision shall have to be made for obtaining such documents from two or more than two public entities.

(6) While stating the place for submitting or forwarding the bidding documents or prequalification documents pursuant to clause (f) of Sub-section (3), provision shall be made that such documents shall be submitted or forwarded to only one Public Entity.

(7) Where any Public Entity, bidder or proponent requests for security for submitting or forwarding the bid or prequalification proposal pursuant to Sub-section (6), the concerned District Administration Office shall mandatorily make security arrangements immediately.

(8) In making procurement through an international level bidding, the Public Entity may give domestic preference to the Nepalese entrepreneurs and businesspersons as prescribed, and where domestic preference is to be so given, that matter shall be set forth in the notice on invitation to bid and the bidding documents. Provided that, in the case of procurement of construction work, preference may be given pursuant to Sub-section (1) of Section 12 of the Construction Entrepreneur Act, 1958.

(9) A foreign bidder, while submitting bid, shall have to state whether he/she has appointed any agent in the State of Nepal or not.

(10) Where an agent is appointed pursuant to Sub-section (9), the details as prescribed in relation to the agent shall also be set forth in the bid.

(11) Notwithstanding anything contained elsewhere in this Section, where a foreign bidder enters into joint venture with a domestic construction entrepreneur, in the case of procurement of public construction work, preference may be given to such a foreign bidder.

15. International Level Bidding:

(1) While making invitation to bid pursuant to this Act, an international level bid shall be invited in any of the following conditions:-

(a) Where the goods or construction works as requisitioned by a Public Entity are not available under competitive price from more than one construction entrepreneur or supplier within the State of Nepal,

(b) Where no bid was submitted in response to invitation to national level bidding for the procurement of goods, construction works or other services, and the same has to be procured from abroad,

(c) Where under an agreement entered into with a donor party, foreign goods or construction works have to be procured from foreign assistance source,

(d) Where the Public Entity has certified that the goods or construction works, being of complex and special nature, have to be procured through an international level bidding.

(2) A notice on invitation to international bidding as referred to in this Section shall be published in English language; and all bidding or prequalification documents shall have to be made available in the English language.

(3) The notice referred to in Sub-section (2) shall have to be placed in the website referred to in Sub-section (2) of Section 14.

PPR Chapter 5: Rule 50

50. Notice May be Given:

The Public Entity shall have to provide a notice of invitation to bid or pre-qualification proposal of international level to all foreign embassies based in Nepal.