Interactive Bridge Toolkit
Step 34: Work Completion Report
Step 34: Work Completion Report
Work completion report shall be prepared after completion of the
contract, which should generally include a description of the contract, design revisions,
construction highlights, problems and solutions, financial summary, taking over
and defect liability certificate, claims and outstanding claims etc physical
works and approved by the concerned competent authority refer▬► PPR-2007, Rule 117, and 125, ▬► SBD (for
medium contract for construction of bridge)Section IV,GCC: Clause 53,
▬► PWD, Part-II, Procedural Directives, Chapter-12: Construction
of Activities, Sub-chapter 12.2.1 Contract Completion Report.
PPR - 2007, Rule 117 and 125
117. Work Acceptance Report:
(1) In accepting a completed construction work, goods delivered or services rendered, the Public Entity shall have to prepare a report thereof.
(2) The report pursuant to Sub-rule (1) shall contain the following matters:-
(2) The report pursuant to Sub-rule (1) shall contain the following matters:-
(a) Procurement contract number,
(b) Description of the construction work completed, goods or services received,
(c) Date of completion of construction works, or receipt of goods or services,
(d) Date of acceptance of the construction works completed, goods or services received.
(3) After the report under Sub-rule (2) is prepared, the Public Entity shall, by completing necessary process, promptly request in writing to the concerned financial administration section for payment.
125. Work Completion Report to be Submitted:
(1) The concerned construction entrepreneur shall have to submit as built drawing to the Public Entity within thirty days of completion of construction works as per the procurement contract.
(2) After the expiry of defects liability period, the chief of the Public Entity shall prepare a work completion report by causing a technical staff to examine whether or not such construction works are carried out as per the approved drawing, design or specifications.
(2) After the expiry of defects liability period, the chief of the Public Entity shall prepare a work completion report by causing a technical staff to examine whether or not such construction works are carried out as per the approved drawing, design or specifications.
(3) The technical staff examining pursuant to Sub-rule (2) shall examine whether the completed work has been completed as per the approved drawing, design or specifications or not and shall have to submit a report thereof to the Public Entity.
(4) The concerned Public Entity shall have to submit the as built drawing under Sub-rule (1) and the work completion report submitted pursuant to Sub-rule (3) to the bid accepting authority and in cases where the chief of the Public Entity and the bid accepting authority is one and the same person, to one level higher authority to him/her.
(5) If the authority under Sub-rule (4) deems it necessary, s/he himself/herself may examine or cause to be examined through a technical staff or a team of technical staff the matter referred to in the work completion report.
(6) If, in examining pursuant to Sub-rule (5), the completed construction work is found to be consistent with the approved drawings, design or specifications, such authority shall have to approve such construction works.
(7) Notwithstanding anything contained in Sub-rule (6), if the examination work under Sub-rule (5) is not completed within forty five days from the date of submission of work completion report pursuant to Sub-rule (4), such construction work shall be ipso facto deemed to have been accepted.
(8) Notwithstanding anything contained elsewhere in this Rule, where the work completion report submitted pursuant to Sub-rule (3) is in respect of the construction work of up to one million Rupees, the chief of the concerned Public Entity may examine himself/herself if s/he is a technical staff and if s/he is not a technical staff may cause other technical employees to examine. In so examining or causing to be examined, if such construction work is found to have been constructed as per the approved drawing, design, s/he shall have to approve the work completion report, and give information on the approval of work completion to one level higher authority.
(4) The concerned Public Entity shall have to submit the as built drawing under Sub-rule (1) and the work completion report submitted pursuant to Sub-rule (3) to the bid accepting authority and in cases where the chief of the Public Entity and the bid accepting authority is one and the same person, to one level higher authority to him/her.
(5) If the authority under Sub-rule (4) deems it necessary, s/he himself/herself may examine or cause to be examined through a technical staff or a team of technical staff the matter referred to in the work completion report.
(6) If, in examining pursuant to Sub-rule (5), the completed construction work is found to be consistent with the approved drawings, design or specifications, such authority shall have to approve such construction works.
(7) Notwithstanding anything contained in Sub-rule (6), if the examination work under Sub-rule (5) is not completed within forty five days from the date of submission of work completion report pursuant to Sub-rule (4), such construction work shall be ipso facto deemed to have been accepted.
(8) Notwithstanding anything contained elsewhere in this Rule, where the work completion report submitted pursuant to Sub-rule (3) is in respect of the construction work of up to one million Rupees, the chief of the concerned Public Entity may examine himself/herself if s/he is a technical staff and if s/he is not a technical staff may cause other technical employees to examine. In so examining or causing to be examined, if such construction work is found to have been constructed as per the approved drawing, design, s/he shall have to approve the work completion report, and give information on the approval of work completion to one level higher authority.
(9) After the work completion report is approved pursuant to this Rule, the Public Entity shall have to give work completion certificate to the concerned construction entrepreneur.
SBD
54.1 The Contractor shall request the Project
Manager to issue a Certificate of Completion of the Works, and the Project
Manager will do so upon deciding that the work is completed.
PWD Part III
12.2.1 Contract Completion Report
This report summarises all important contract-related information including:
· Description of the contract including chronology of contract dates
· Design revisions, construction highlights, problems and solutions
· Financial summary showing payments, variation orders and claims paid
· Copies of taking-over and defects liability certificates
· Description of claims, including outstanding claims
· Recommendations for operation and maintenance of the completed works
· Description of consulting services and costs.
This report summarises all important contract-related information including:
· Description of the contract including chronology of contract dates
· Design revisions, construction highlights, problems and solutions
· Financial summary showing payments, variation orders and claims paid
· Copies of taking-over and defects liability certificates
· Description of claims, including outstanding claims
· Recommendations for operation and maintenance of the completed works
· Description of consulting services and costs.